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Welcome to the board meeting minutes posting area. Below are the meeting minutes from the most recent community board meetings.
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Board Meeting February 2011
a. Financial Concerns
Reviewed delinquencies status.
Reviewed investment account statements and options.
b. Violations and Community Issues:
Letters re: moldy houses, broken/rusty mailboxes… approved to be mailed
Article to re: process in March newsletter. Notice letters to be sent
c. Committee News and Board Activities
Social Committee—Garage Sale April 3th, Picnic TBA
Architectural Committee—No issues
d. Landscape Issues:
To be Done: Irrigation leaks and update.
To be Done: Pine Straw—April--none on firehouse side
e. Pool Issues:
Done: Bathroom floors-repainted.New umbrellas (6) ordered.
Contract with manager signed.
To be Done: Concrete repair along pool edges. Investigate shade options
f. Newsletter: March approved
Next Meetings: Next meeting TBA
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October 2010
2011 Budget passed.
Kim Ball, Bernie Ball, Joe Bryan, Geoff Clarke, Dona VanDusen and Chip Buck remain on the board; no other residents volunteered to serve.
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September 2010
Board Members Present: Bernie, Dona, Joe, Chip,Kim
a. Financial Concerns: Discussed status of foreclosures and delinquencies.
Will transfer $80,000. from operating account to FDIC-insured account.
2011 Budget to be circulated this coming week.
b. Violations and Community Issues: No significant issues.
c. Committee News and Board Activities
Social Committee—Holiday Décor competition set.
Architectural Committee—No issues
d. Landscape Issues:
Board selected Fetsko to be our new landscaper.
e. Pool Issues:
Bathroom floors to be correctly painted soon.
New umbrellas and bases to be ready for next season.
Concrete and lighting repairs being pursued.
Next pool season schedule altered due to low post Labor Day
attendance. Close Tuesday-Thursday. Open Fri-Sunday. Also
will remain open until 8pm the Sunday of Labor Day weekend.
Pool contractor will continue service next year, pending contract
review.
Will investigate options for decreasinr tree litter in pool.
f. Newsletter: Next January 2011.
g. Next Meetings: Annual Meetings—7pm, October 7 and 14th. Discuss actions during year, discuss budget, vote in new board members.
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May 2010 Open Resident Board Meeting
Agenda for May 2010
Board Members Present: Bernie, Dona, Kevin, Chip,Kim
a. Financial Concerns: Discussed stauts of delinquencies, legal actions and investments.
b. Violations and Community Issues: Property management updated details and answered questions regarding pending/recent violations.
c. Committee News and Board Activities
Social Committee—Dates posted on website-5/22 yard sale, June 26th
pool picnic
Architectural Committee—No issues; one application pending
d. Landscape Issues: Playground refurbishing to be done.
e. Pool Issues: Painting and resurfacing of pool completed. Staffing
staffing in order--all returning resident attendants. Pool manager
to pick up and submit receipts for necessary supplies.
f. Newsletter: May newsletter completed in processing for circulation
g. Open Resident Forum: Suggestion regarding pool form on-line discussed
and now in process of being impletmented; new pine straw laws discussed
NEXT OPEN MEETING OCTOBER
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March 2010 Board & Open Resident Meeting
Board Members Present: Bernie, Dona, Joe, Chip, Kim and David Robbins
a. Financial Concerns: Discussion of HOA dues collections and approval of collections of delinquencies.
b. Community Issues: Approval of deterrent hedges for stream trespass and fire issues. Follow up on unapproved building removal status.
c. Committee News and Board Activities
Social Committee—Dates posted on website-5/22 yard sale, June 26th pool picnic
Architectural Committee—No issues
CCR Process Update: Plan developed; will compelte canvas before next meeting.
d. Landscape Issues: David to follow up on grass maintanence and status of removal and replacement of dead shrubs on exterior of pool fence.
e. Pool Issues: Bidding process occuring; David to circulate materials within next ten days for approval of work.
f. Newsletter: May--will announce May meeting, pool rules/registration ; social events; other?
g. Next Meeting: May 13th @6:30pm. Open to residents @7-8pm
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January 2010 Board Meeting Minutes
a. Financial Concerns
Management commpany provided year end finiacial reports. Budget
projections met even monies used for capital improvements of
entry. Board requested information on investment rates be provided
for next meeting so surplus can be transferred to interest-bearing
CD as previously planned.
Board agreed to continue collections policies for delinquent accounts,
attorney referrals amd pool suspensions for residents with balances.
b. Violations and Community Issues:
Beaver Abatement Service will lapse, will not renew until needed.
Parking & Violations Procedures for 2010 approved.
Trespass and Fires in common areas. Board will pursue abatement with
plantings and signage, after further designs submitted.
c. Committee News and Board Activities
Social Committee—Previously signed up volunteers, not interested.
Board will host and pay for yard sale ad, pool picnic and holiday
lights competition for 2010.
Architectural Committee—No issues
CCR Process Update: Residents of selected street to be contacted for
canvas within next 60 days.
d. Landscape Issues:
Contract extended with some modifications, same fee as 2009.
Laurel pedlums missing to be replaced at entry.
e. Pool Issues:
Contract for service signed for 2010, same feee as 2009.
Property manager to obtain 3 bids for bids for repairs
—broken tiles, painting, and crack repairs needed in several areas.
Pool lights—warranty required!
Interior bathrooms to be painted, new showerheads installed,
paint doors, caulk & paint cabana poles.
f. Annual Elections: Bernie Ball President; Chip Buck and Dona Van Dusen
VPS; Geoff Clarke Treasurer; Kim Ball and Kevin Grice Secretaries;
Joe Bryan At-large.
g. Newsletter: January.
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Minutes for July 2009 Board Meeting
Board Members Present: Bernie, Geoff, Kim, Joe,
a. Financial Concerns: Discussed status of delinquent accounts. Board will institute new payment plan next year--$150 due by 3/31; $150 due by 6/30, which allow better means of preparing fiscal year budget (Oct-Oct) and more time/energy to devote to non-collection issues.
b. Violations and Community Issues: Board approved measures to take for violations of three resident households, the absence of beavers at Hopper bridge and the resolution of a pending issue.
c. Committee News and Board Activities
a.) Social Committee—3 volunteers--contacting. Workable list of needs for next year’s party. Also discussed pursuing National Night Out program if social committee can be established.
b.) Architectural Committee—3 volunteers will be contacted to reconstitute committee. Will draft new mailbox proposals for board consideration and approval
c.) CCR Process Update: Many new residents. Will readdress at October annual meeting.
d. Landscape Issues: Concerns have been addressed; will continue to alert landscaper to any new issues.
e. Pool Issues: Constant identification check to continue as has been affective deterrent to illegal pool entry. Will continue to work with attendants regarding requiring checks of everyone—even if known to attendant to protect appearance of objectivity and establish firm and consistent policy for residents to be accustomed to here on out. Will also be addressing security issues due to series of recent break ins.
OPEN FOR RESIDENT QUESTIONS FROM 7-8:15. Seven residents attended, including two new resident households. Discussions addressed pool issues, speeding, police involvement, community volunteering opportunities and history, and developing community involvement.
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February Board Meeting Minutes
a. Financial Concerns:
Reviewed homes in foreclosure/bankruptcy as well as those under payment plans. Discussed overall financial status.
b. Violations and Community Issues:
Set resident violations meetings. Property manager to send notice and reserve meeting room. Stiffer enforcement of parking violations discussed as was status of beaver infestation.
c. Board Activities:
Awaiting date for canvas. Plan set.
Next open resident meeting April. Date to be in April newsletter.
d. Landscape Issues:
Board reviewed bids for entry work. Accepted bid to redesign pillars from
Natural Designs which will eliminate future maintenance costs.
e. Pool Issues:
Bench removal to dissuade loitering and smoking scene.
Mail pool rules and registration home with April newsletter and post registration form on website.
f Newsletter:
Next April—submit articles via email by 3/1
g. Next Meeting: 3/24.
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December 2008 Board Meeting Minutes
A. FINANCIAL CONCERNS: Reviewed monthly statements. Approved check for
website manager.
B. VIOLATIONS: Approved referral to attorney of pending violations that
residents have refused to address. Submitted and reviewed recent issues
C. COMMITTEE NEWS AND BOARD ACTIVITIES
a.) Social Committee—Approved 2009 Calendar—
Pool Event 6/27 4-6pm, Yard Sale 8/1, Lights Competition
b.) Architectural Committee—No concerns
c.) CCR Process Update: Board members to canvass for votes in January.
Management to provide address list of owners vs. tenants.
d.) Meetings: New signs to be ordered. Location to remain at church as
search found no viable alternatives.
D. LANDSCAPE ISSUES:
Reviewed work of Blue Sun to front entry and pool area.
Reviewed and discussed bids for front entry and signage. More bids to
to be pursued.
Reviewed bid for landscape contract for 2009-2010; Blue Sun hired.
E. POOL ISSUES:
Reviewed bids for 2009-2010 pool contractor. Retained same vendor.
Approved order for replacement furniture.
Approved relocation of bench due to vandalism.
New admission policies updated on website.
F. PUBLICATIONS:
Approved January newsletter; to be mailed with payment coupons.
Procedures Handbook to be placed on homepage.
G. BOARD BUSINESS:
Open Resident Meetings: March,June,October x2
Board Assignments for 2009. Bernie Ball, Pres.; Geoff Clarke, VP;
Treasurer, Kevin Grice; Secretary Kim Ball; 2nd VP and Secretary Dona
Van Dusen; member Joe Bryan.
Next Meeting: February 12, 2009.
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